DIY Donation Event Checklist

Here is a step-by-step checklist to help you organize your event.

• Identify specific type of event
• Identify target audience and attendance goal
• Identify target revenue goal
• Set event date and time
• Select a venue
• Develop a timeline
• Build a detailed budget, including all projected revenues and expenses, to meet target revenue goal
• Form a planning committee. Give each member of the committee a specific responsibility such as invitations/flyers, food/drinks, set up/clean up, publicity, speakers, etc.
• Prepare flyers, invitations, internet ads, and other printed materials that are needed to promote event
• Send out invites and publicize your event through local media and websites
• Record pledges and donations
• Organize volunteers
• Hold a meeting a week before the event. Distribute a final event sequence to each committee member and discuss assignments
• Do evaluation after event
• Send thank you notes to everyone who assisted/donated
• Send in donations, and share your experience with us